Meeting was called to order by President Moeri at 6:35 PM.
Meeting was properly noticed and posted in three locations in the Village of Roberts.
Present: Rand Waughtal, Willard Moeri, Terry Dull, and Scott Lamson.
Absent: Steve Melby and Tom Hancock.
Visitors: Peter Tharp and John Bond
· Division Street Project
No new information at this time. Willard and John will be meeting with Angi on Tuesday, April 20, 2010. John and Angi will be reviewing all the streets in the Village and rating them.
· GIS Mapping
GIS Mapping will be installed on all the computers and training will take place. We have hired Christina Hopp from the UW-RF. She will be attending the training and then will be set to start the mapping.
· Sewer Use Ordinance
Our Sewer Use Ordinance needs to be updated. One of the areas we have some issues with is the language where the laterals connect to the mains. Section 66-53 needs to be updated under the maintenance of services. The committee will individually review and go through and review at the next month’s meeting. The rate section will also have to be updated. The DNR and Auditor recommend an engineer go through this. Rate increases need to be justified and review flows and expenses as well as income.
The round-a-bout on West Blvd and TT – Our sewer main is in the way but it is looking like they will shift the road and we will have to replace the top section of the manhole rather than moving them. The new road south of TT - the lanes will remain the same. TT north - the sewer main will be in the island area. John explained where all of the mains will end up being. The DOT will be responsible for the drainage. All four of the dividing islands will have cut-outs for sidewalks.
If we put sidewalks in now, the State will cost share 50/50. The State will put in the sidewalk at their cost now from TT to Cherry Lane; if we wait it will be 50% possibly. If we hire the same engineer as the State or our own engineer to design the sidewalk, they would include this in the project cost and we would be billed. If you put the storm sewer pipe in with the sidewalk on top of the pipe, it appears that this would be feasible without purchasing any land.
· Required Safety Policies
In the past we have had a company out of Hudson for training and very disappointed with the service. SEH has a safety director and they would be interested in updating our books where they truly belong. Currently we are spending $2,000-$3,000. SEH would cost approximately $1,500. Discussed required safety equipment needed. Steel toe shoes can be required and this possibly should be part of the contract. This should be brought to the board at budget time. SEH would help update the books.
Motion to hire SEH to review our safety policy by Dull, seconded by Lamson. Motion carried.
· Public Hearing on Phosphorus Treatment
John explained what was happening with DNR requiring phosphorus treatment and the cost that it would cost. There is a public hearing in Eau Claire on April 27, 2010.
· Water Meter Reading Equipment
Our current equipment is becoming obsolete. It is 10 years old and we would be unable to get parts if it were to break. There are two units available – smaller one and a larger one. The smaller unit is similar to what we have. The bigger unit would read faster and be able to do work orders. John did not feel the bigger unit was worth the extra $2,000. The hand held unit is $5,700. With the new unit, you can track flows of meter up to the last 60 days on the new meters we are now putting in.
· Well Maintenance – Municipal Well
Our #1 well is having vibrating within. During the recent inspection, it was determined that this needs to be repaired to determine the problem. John discussed the possibility of having to rent a back up pump if the well was going to be out of service 4-5 weeks. It could be possible that we should rent the pump for even the 2-3 weeks. Cost could be $10,000.
The Committee felt comfortable with having the well inspected immediately. The company is willing to bring the pump with in case this is a 4-6 week repair. If it is a 2-3 week fix, we will try to run with well #2 only.
· Mobile Home Park Project Funds Designation - $63,642
Motion to redesignate the remaining funds from the Mobile Home Park Project for the Division Street Project by Dull, seconded by Lamson. Motion carried.
· Money due General Fund from Water - $110,000
It was suggested that this money due to the General Fund from Water be forgiven. If we were to do a full rate case for water, we would have to include this in the amount of the increase.
· Water/Sewer Rate Increases
Discussed the current rates along with what we may need to increase rates to have the utilities come out even. In figuring the initial rates, it was agreed that we would build 50 houses per year which would collect impact fees to help defer the increased rate. The increases for each utility were discussed and different options available discussed. John presented the rates at different percentage increases for water and sewer. The committee agreed to meet prior to the Village Board Meeting if we can get a date to work. Before the meeting Rand Waughtal will look at the expenses and see what happened in 2009 that will not happen in 2010. The date they will shoot for is April 28, 2010.
Motion to adjourn by Dull, seconded by Lamson. Motion carried.
Doreen Kruschke, WCPC, CMTW