Village of Roberts, St. Croix County, Wisconsin : Village Board : Meeting Minutes

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Village of Roberts Village Board Meeting
Sep 13, 2010

The Village Board Meeting was called to order at 7:00 PM by President Moeri.

The meeting was properly noticed in the Central St. Croix News and posted in three locations in the Village of Roberts.

Members Present: Willard Moeri, Chuck Pizzi, Peter Tharp, Rand Waughtal, Katy Kapaun, Scott Gerhardt, and Nathan Stork.

Visitors: John Bond, Terry Dull, Dan Burgess, Brenda Hackman, Mary Imboden, Brian Reilly-Ehlers, Terry Dull, Angi Goodwin-Ayres, Marge Wolske, Mike Gunderson, Eric Moberg, Jason Melstrand, Darrel Zaleski and Julia Ybarro-Young.

Meeting Minutes

Motion to approve Meeting Minutes of August 9, 2010 Regular Board Minutes, Special Meeting August 16 and Closed Session Minutes with corrections done on the 16^th by Pizzi, seconded by Gerhardt . Motion carried.

Treasurer’s Report

Motion to approve Treasurer’s Report by Gerhardt, seconded by Stork. Motion carried.

Public Concerns

Pat Gillis has a concern regarding the trees that were planted by the neighbors. The trees are infringing on his yard and the trees are brushing against his garage. He is looking for what action he needs to take at this point.
Mike Gunderson questioned if sidewalks were being discussed for Division Street. Discussed speeding on Division Street.

Communications

Department Reports

Police Department – Dan Burgess

Monthly Report –Reviewed report.
Discussed public information meeting regarding the Transitional Living Space. The Police Department is looking at programs to help people feel safe. Revitalize the Neighborhood Watch and develop a Citizens Police Academy to teach about the Police Department.
Credit Management Control – Discussed collections and changes to Municipal Warrant Holds. Is the board interested in pursuing a collections program?
Discussed a non-reportable accident with the squad car at the Government Center. Damage was approximately $177.00.

Director of Public Works – John Bond

Rural Water has helped flow test hydrants. They are interested in putting Roberts in their magazine.
The sidewalk by the Library was poured today. Red Wing donated the concrete on their truck load.
The letters have been removed from the old library.
The ash borer traps have been removed. They have found new areas for the borer.
The phosphorus rule has past at the state level. This will be effective in five year.
The thickened slug pump at the plant had to be repaired.

Discussed homeowner stubbing into the storm sewer for his drain tile around his house. This has been addressed in the business park but not the residential. The board felt it would be okay for this one time. Board felt a policy should be set for future.

Committee Reports and Recommendations

Park/Urban Forestry Board – Chuck Pizzi

Discussed Park Building Rental policies. There were a few sentence changes.
Flags were replaced at the Memorial Park.
Discussed vinyl seat covers for the benches. This would make them maintenance free.
Discussed a new shelter for the lower park by the playground equipment. The Lions would be interested in helping with the building depending on the size.

Plan Commission

Building Inspector Report – Reviewed
Discussed a fencing issue on Ash Street and on hold until lot lines are defined. Marge Wolske has concern regarding the disagreement of the lot lines and what to do when policies are not followed.
Reviewed Ordinances and changes needed.

CDA Board – None

Public Safety - None

Public Works Committee – Rand Waughtal

Reviewed the Sewer Use Ordinance
Discussed repositioning of the warning sirens
Discussed cross connection control.
Rental of the land by the Wastewater Treatment Plant.

Fire Association - None

Library Board –Brenda Hackman/Katy Kapaun

Move occurred on August 19 with the help of Target volunteers. There was a quiet opening at the Library last Thursday. Thanked Brenda and her staff for their hard work in the building process. Katy also thanked the Village staff for their help.
Red Wing and Building with Architects have created an extensive punch list.
Preliminary work has been done on the 2011 Budget.
Golf tournament is scheduled for September 25^th.
Tentatively October 30^th for the dedication ceremony for the new building.
The old library building has been listed with Tom Nielsen – Coldwell Banker-Burnett.
Brenda discussed the opening of the new library.

Old Business

Insurance Proposals – Liberty Mutual/League of Municipalities

Liberty Mutual – Jason Melstrand

15% flat dividend, Coverage if $1,000,000, Aggregate limit.

League of Municipalities – Darrel Zaleski

Coverage is $4,000,000, included Public Official Liabilities Policy, No aggregate limit.

Motion to approve the League of Municipalities as presented through Spectrum Insurance Group by Waughtal, seconded by Stork. Motion carried.

Emergency/Disaster Management Plan

Dan Burgess presented that Corporate Counsel is reviewing all of the Emergency/Disaster Plan. All plans designate the County as the Emergency Manager. The feeling was that someone in the Village should be appointed as the Emergency Manager for the Village.

Motion to appoint Chief Burgess as the Emergency Manager for the Village by Pizzi, seconded by Gerhardt. Motion carried.

Motion to approve the Emergency/Disaster Management Plan by Tharp, seconded by Stork. Motion carried.

Street Project Plan – Brian Reilly-Ehlers & Associates

Brian reviewed the numbers for the projects, where the money can come from and how much of the project do we want to do. Build American Bonds sunset December 31, 2010. If we were to proceed, we would invest the funds and expend the money next year. The total cost of the project would be $700,000. The loan amount would be approximately $340,000.

Motion to request the application for a State Trust Fund Loan not to exceed the amount of $400,000 for the Division Street Project by Pizzi, seconded by Gerhardt. Motion carried.

New Business

Employee Education Requests and Expense Reports

Brian Edward, Sonia Kubesh and Sandy Goulette – Education Requests

Motion to approve Police Department Education Requests by Kapaun, seconded by Gerhardt. Motion carried.

Operator’s License

Motion to approve the Operator’s License request with the exception of Kenric Wittoftt until approved by Police Department by Kapaun, seconded by Pizzi. Motion carried.

Sidetrack Liquor License Extension – October Fest – October 16, 2010

Motion to approve the Sidetrack Liquor License Extension – October Fest – October 15, 2010 by Gerhardt, seconded by Pizzi. Stork-abstain. Motion carried.

Civility Month – October – Jim Zeller

Motion to proclaim October as Civility Month by Stork, seconded by Pizzi. Motion carried.

Northland Surveying – Service Agreement

This agreement is a cost sharing for the properties on Ash and Tower Street to be surveyed. There was much discussion about the cost and the process of the survey. We need to establish the Village’s property lines.

Motion to approve the proposal from Northland Surveying that the Village would participate in this work not to exceed up to $880.00 by Kapaun, seconded by Gerhardt. Motion carried. Tharp-Abstain.

I-94 Casing Pipes Update – Ayres Associates

Discussed the reconstruction of I-94 and STH 65 interchange in 2012. The cost and options were discussed. The DOT does not have the STH 65 bypass on it schedule. Nor is an upgrade of I-94 from Roberts to Baldwin on the 7-year plan. No further action desired at this time.

Pay Request – Red Wing Construction

Motion to pay Red Wing Construction pay request #10 in the amount of $48,217.14 by Kapaun, seconded by Pizzi. Motion carried.

Village of Roberts Meeting Minutes

September 13, 2010

Page Four . . .

Payment of Bills

Motion to pay the bills by Kapaun, seconded by Gerhardt. Motion carried.

Motion to convene into Closed Session per Wisconsin State Statute 19.85(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session by Gerhardt, seconded by Stork. Roll Call Vote - Pizzi-Aye, Dull-Aye, Waughtal-Aye, Moeri-Aye, Kapaun-Aye, Gerhardt-Aye, Stork-Aye. Motion carried.
Motion to adjourn and reconvene into Open Session by Katy, seconded by Pizzi. Roll Call Vote - Pizzi-Aye, Dull-Aye, Waughtal-Aye, Moeri-Aye, Kapaun-Aye, Gerhardt-Aye, Stork-Aye. Motion carried.
Motion to proceed with negotiations for acquisition of additional acreage for the park by Kapaun, by Stork. Motion carried.

Motion to adjourn at 10:10 PM by Gerhardt , seconded by Pizzi . Motion carried.

Doreen Kruschke, WCPC, CMTW Date Adopted

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